This release is scheduled to go live on Thursday, February 5, between 22:00 and 23:59.

⭐️ Video

You can now upload and publish your own videos (MP4) directly in News Articles and Pages. Just use the Video button in the toolbar when editing your content.

Enhancements

• Native color picker: All color picker fields have been updated to use your browser’s built-in version, improving ease of use and accessibility.

• Email domain exclusions: You can now exclude specific email domains from receiving platform emails (contact your Product Consultant).

Bug Fixes

• An issue with ‘Read More’ links not working in the timeline has been fixed.

• Repeating appointments are now displayed correctly in the Events widget.

• In some cases subfolders could not inherit permissions correctly, this has been resolved.

• Fixed several timezone-related issues with appointments and events.

• Group Icon resizing issue in some cases has been resolved.

• Fixed problems with filtering Forms by user.

• A publication date display issue for German users in the News widget has been fixed.

• The ‘Join This Group’ button for open groups now disappears correctly after clicking.

Maintenance & Future Development
We made general performance improvements to keep the platform running smoothly and prepared the system for upcoming features in future updates.

What’s New

🎨 Custom Group Banners

Add a fully custom banner to your groups for a unique and recognizable look.

⭐️ Enhanced Multi-File Uploads

When uploading multiple files via drag-and-drop, you can now include properties such as timeline visibility, author, description and tags, for all files at once.

⭐️ Copy complete folder structure

You can now copy complete folder structures — including all their contents — to other groups.

🔧 Maintenance Mode

Webmasters can now temporarily disable the login option for all users while performing platform maintenance. This ensures a stable and uninterrupted update process.

More enhancements and fixes

• Members are now able to edit their profile info (if granted permission) on mobile devices and in the responsive web view.

• The preview window can now display DOTX, XLSX and POTX files.

• Fixed a rare problem with the automatic deactivation of members

• Resolved an issue where items continued to appear in tag-based search results even after their associated tags had been removed.

• Performance improvements for Chat

• Several smaller bug fixes and accessibility improvements.

• A new option to create an IP address whitelist for 2FA authentication

• Various bug fixes and performance improvements

What’s New

🎨 Personalise Start Pages with Color

You can now bring more personality to personal and group start pages by adding custom background colors to widgets. This feature is available for: Birthdays, Events, iFrame, Photo Album, Itemfilter, Search, RSS News Feed, News Articles, and Text widgets. 
Tip: Use a dark background color with sufficient contrast to ensure white text remains clearly readable.

🔎 Smarter Search Experience

The Search screen now offers: Advanced sorting options, the ability to display Tags and Likes directly in search results and a new filter for favourite items. When you change the sorting order, your selection will be retained until you choose a different one.

 🔒 Targeted 2FA Control

Webmasters can now enable Two-Factor Authentication (2FA) for specific members (when 2FA is enabled on the domain). This can be used, for example, to provide an extra layer of security when granting access to external members.

🌍 Expanded Language Support

The platform now supports Swedish and Norwegian.

Improvements and Fixes

• Disabled profile fields are now correctly hidden in Search.

• Fixed an issue where group menu labels would not always return the correct results.

• Event name is now included in organiser notification emails.

• Fixed a bug where tables in the body text of appointments/events were not displayed in invitation emails.

• Logs are now hidden when a News article is published as From the news editors.

• Fixed an issue preventing reactivation of the calendar in certain groups.

• Resolved an issue with images on the Contact Page being hidden for some users.

• Form XLS exports no longer includes help text from the form.

• Accessibility: Improved keyboard navigation for date and time inputs when creating an appointment.

• Security and performance fixes

⭐️ What’s New

• A new Search Statistics feature is now available under Setup > General, providing a comprehensive overview of total searches, top search queries, and other key metrics—offering insights to improve content findability across the platform.

• The storage size of a group is now displayed on the group management page.

• Members can now add their Teams ID and Teams chat button to their profile. (Activate via Setup > Members > Profile Fields). The Skype chat buttons have been removed, and the Skype field is now marked as Deprecated. Please note that the Skype field will be removed entirely this summer.

💁‍♂️ Improvements and Fixes

• Increased the ZIP export download limit from 2GB to 5GB.

• Certain information related to deactivated members is now hidden to better protect user privacy.

• Fixed time zone issues that could affect appointments and events in specific cases.

• Resolved a problem that occasionally occurred when deleting items in a folder.

• Corrected an issue where the Duplicate option for forms was incorrectly available to non-webmasters.

• Fixed a bug where headers in exported forms displayed HTML code instead of properly formatted rich text.

• Addressed an issue where an incorrect error message could appear when editing the dates of an existing appointment.

• Corrected a bug causing group category names to appear in all lowercase, even when capital letters were used.

• Resolved an issue where the Active Members number was sometimes displayed incorrectly in Statistics.

• Fixed a problem with the Send a push notification option in News articles.

• Changed the name of the Coursepath integration to Fellow LMS. More information →

• The Statistics section in Setup moved from Groups to General

• Accessibility improvements and fixes.

• Security enhancements.

⭐️ Enhancements

• Member List Overview (Setup) – Quickly see to which groups a member list is added to, by clicking the group count.

• Search Improvements – Recent search history is now available, with an option to delete individual entries.

• Search Statistics – We’ve laid the groundwork for a new Search Statistics feature, to be rolled out in the coming months. More information soon.

🗓️ Calendar Fixes

• Fixed issues when copying recurring appointments, along with some other improvements.

• Notifications are now correctly sent when a single occurrence of a recurring event is deleted.

• Copied events now retain their feature image even if the original event is deleted.

🙋‍♀️ More Fixes & Improvements

• News Widget: Fixed incorrect listing of articles before publication or after expiration.

• Notes: Editor names now display correctly in Note versions.

• Page Copying: Fixed an issue where the page itself was selectable as a destination, causing errors.

• Group Inbox: Resolved issues with special characters in reply-to email addresses.

• Activity Feed: News articles now display the correct publication date instead of the creation date.

• File Management:

  • File uploaders can now delete their own file versions.

  • Special character handling improved and some problems fixed.

  • Corrected file size calculation when selecting multiple downloads.

  • Fixed incorrect date/time display for first file versions.

• Vimeo: Fixed an issue with Vimeo video placement in rich text fields.

• Performance: backend improvements for speed and reliability.

• Privacy Policy: Fixed a problem with the Platform Privacy link not always being clickable on the login page.

Enhancements

• Multiple User Lists per Branding Style: If you have the multiple branding option enabled, you can now associate multiple member lists with each branding style, making it seamless to select the appropriate logo and design for each member. (Ask your account manager for more information if you want to enable the multiple branding option)

• We’ve made several improvements to improve screen reader compatibility.

• Published articles under “From The Editors” now display the publication date.
   

Fixes

• Resolved an issue where shortcuts in the Shortcut widget weren’t correctly hidden for news articles that members do not have access to.

• Fixed a bug in task pagination that occurred with a high volume of tasks

• Addressed a problem where users were occasionally unable to remove appointment reminders.

• Corrected an issue where members weren’t deactivated after the configured inactivity period.

• Fixed a bug that prevented group managers from editing responses to group items in certain cases.

• Resolved an issue with hyperlinks not being clickable on status update pages.

• Fixed an issue where tags weren’t consistently cleared from the search index when removed from items.

• Numerous under-the-hood improvements, including security updates, to ensure a faster, safer experience.

We have just released the latest version of our platform, which includes new features and bug fixes designed to enhance your user experience. 

What's new

• You now have the option to integrate your Viadesk platform as an app inside the Microsoft Teams application! Having Viadesk within Teams means all your essential tools and information are in one place, reducing the need to switch between different applications. We are currently launching the beta for this integration. To access Viadesk inside the Teams app, you need Microsoft SSO. Excited about this option? Just ask your account manager for details and setup.

• If you delete an appointment, you can now explain the reason for the cancellation in the email. This way it is clear for everyone why exactly the appointment is cancelled.

• In Events, you can now turn off the Sign Out option for participants after the registration deadline. This prevents last-minute cancellations.

• You can now make your platform findable on the web (in technical terms: by allowing robots.txt). This is a great option for communities. This feature is off by default.

Improvements and fixes

• Pages now show a yellow icon in the group menu when permissions are adjusted, like the folder icons.

• You can now filter the timeline on Status updates.

• The Mobile App's print function now shows an option to select portrait or landscape printing.

• It's now much easier to select members when emailing from the Mobile App.

• Fixed a bug where sometimes the dates would not be correctly changed, when moving an appointment in the calendar using the drag & drop method.

• Fixed a bug that sometimes prevented moving items to a different folder. This could happen after removing the item type from the Add button in Group Management.

• Fixed a bug where the removal of a member from a group did not remove the member from the group member list

• When searching for members: for company, division, department, category and job title you now can match the complete words.

• Fixed a bug that sometimes hid the link to Profile & Status Updates in the Account menu.

• When you published an article 'from the news editors', and users downloaded a PDF, it still showed the author's name. This issue has been fixed.

• Fixed a bug where, in some cases, the Copy option wouldn't show in the Action widget.

• Fixed a bug with a wrong redirect after deleting a text item's version.

• Fixed a bug where the Item copy dialogue popup did not list all possible groups.

💡 Upcoming changes to Viadesk's drive mounting feature (WEBDAV) from November 1. Read more >

• You now have the option to create a Contact Page to share specific instructions on how and when to reach Webmasters. Go to: Setup > Webmasters section > Contact Page

• Accessibility Enhancements

  • Improvements to screen reader performance and keyboard navigation.

  • Fixed an issue where screen readers had difficulty with the login panel (email/password).

  • Increased the contrast of borders for input and field elements.

• Enabled the use of rich text in the help text of form fields for both forms and custom items.

• Added support for custom foreground font color options in rich text fields.

• Webmasters now can specify the type of push notifications members receive, choosing between web/desktop, mobile, both, or opting out entirely.

• Enhanced the Search functionality to improve results when searching for specific item titles.

• The item view in responsive layouts now displays the author of the item, which was previously hidden.

• Webmasters can now disable the persistent login feature in the mobile app (Setup > General), requiring users to log in each time a session expires.

• Fixed a bug where the 'Report Days' column was not correctly imported.

• Resolved an issue where the Expertise fields of members were not exported properly.

• Addressed a rare bug that prevented emails from being sent from the Email feature.

• Corrected a bug where the wrong default group was shown when moving an item.

• Fixed an issue preventing items from being moved to different folders when the item type was removed from the Add button in Group Management.

• Improved the rendering of videos on pages when using Bynder.

• Enhanced the printing functionality for pages containing large tables.

• Improved the UI for the 'Members can create groups' option, now labelled 'All members can create groups', and updated the member list to 'Members who can join open groups'.

💡 Upcoming changes to Viadesk's drive mounting feature (WEBDAV) from November 1. Read more >